I will show you how easy and convenient a paperless office can be.

I will train your personnel to convert paper documents to e-documents which can be stored on your hard drive and CD-ROM for easy retrieval and distribution.  I will design a e-document filing system with the same logic as your current filing systems.

I am also an integrator of Electronic Document Imaging Systems, with solutions suited for a single department, or network solutions with web-enablement for an entire enterprise.

Please feel free to contact me for a free consultation on Document Management issues.

Here are some eye-opening facts about paper!

Cost Justifying the transition from Paper to Electronic Document Management

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Handling records represent 90% of all office work.

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Each filing inch of paper costs $7.00 per inch to store yearly.

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Between 1% and 3% of all documents are lost, forever.

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Between 8% and 10% of records are misfiled each year.

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The average misfile costs $120 to discover and $250 to re-create.

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An office worker maintains an average of one file cabinet or the equivalent of 15,000-20,000 pieces of paper and spends between 30 minutes to 2 hours searching for documents per day.  That's 400 hours a year per employee!

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The annual four drawer file cabinet maintenance cost is between $1,500 and $4,000. (Including employee hours involved in maintaining paper files.

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Annual office space cost @ $1.75/foot per month - $6,300.

How much do you spend each year?

  1. Cost of file cabinets each year (avg. $400 each): ___________

  2. Cost of bankers boxes each year: _____________

  3. Cost of file folders each year: ____________

  4. Cost of off-site storage (monthly): __________

  5. Cost of retrieving documents from off-site storage (monthly): __________

  6. cost of additional floor space needed each year: _________

  7. Cost of time spent looking for documents in storage area: __________

  8. Cost of mailing, printing and faxing documents: _________

  9. Cost of time spent re-typing documents and labels: ________

  10. Cost of time spent filing each year: ___________

  11. Cost of lost files each year: ___________

  12. Cost of photocopies each year: __________

This is by no means a complete list, and may not by completely pertinent to your specific application.  Most organization are currently spending more on manual paper-based processes than they will electronically.

Scanning, indexing and storing your files electronically are a cost-reducing program, not an expense.  For a quote on a specific project, please call Chip today! 909-780-5100